Q&A

Here we present some frequently asked questions.

1. How to apply

How do we apply?

Please register online using the company registration form on our website.

2. About application requirements

What kinds of companies are eligible to apply?

Please confirm the requirements here.

2. About application requirements

Can we apply even if we don’t speak English? Can interns speak Japanese?

Yes, you may apply even if nobody in your company can speak English, while it is not guaranteed that Interns can speak Japanese. According to the statistic of 2018, about 50% of the participants were able to speak Japanese at a daily conversation level or higher. For details, please check "Interns’ linguistic abilities" listed on “Performance Report”.

2. About application requirements

Can we participate even if not for the purpose of overseas business development?

Yes, you can. There were many companies with the outcome in new business development and inbound business in the past. For details, please check "Introducing Case Studies in New Business Development/Innovation."

3. About after application

What kind of burden(cost and time) will the host companies have?

The host company must bear the costs required for the intern to participate in the internship, including the intern’s accommodation and commuting expense from the accommodation to the work place, and company person's travel and hotel expenses (if needed) when it comes to attend the trainings. For details, please check "Main responsibilities of host companies."

3. About after application

Can we take interns on overseas business trip?

Unfortunately, you can't take interns on business trip overseas during internship period.

3. About after application

Do we need to pay the intern a salary?

No. The host company does not need to pay a salary. We will pay the allowance as living expense.

4. Other inquiries

What is the training content? Is it mandatory to attend all the trainings?

There are two kinds of cross-cultural management training for host companies and they are mandatory: Pre-training at the start of the internship, and follow-up training during the internship. For details, please check this content as described in "Running Internships" in the “Internship Process”.

4. Other inquiries

Is it possible to select interns?

The Program Office conducts document-based reviews, primary interviews, and secondary interviews of interns in order to narrow down the candidates. The Program Office recommends prospective candidates based on preferences and requirements for acceptance, and the content of the internship that depends on each company. Eventually, the host company is responsible to the selection of the Intern. For details, please check the “Internship Process”.

4. Other inquiries

Which accommodation type would be suitable for intern?

We believe that the safety and privacy must be considered as the most important factors when the host company prepares accommodation for intern. In the past examples, there are employee dormitories, monthly apartments, guesthouses, homestay and so on.

4. Other inquiries

On what purpose are interns going to apply this program?

Many of them hope to work in Japanese companies or work globally in the future.

1. How to apply

When will the entry start?

Application ordinarily starts in the middle of May.

1. How to apply

Where can I get the application form ?

Please go to our website and proceed application form.
URL:https://internshipprogram.jp/english/foreign/seminar.html

2. About application requirements

I don't have my passport for now. Am I qualified as an applicant?

Yes, you can just apply our program only if your conditions satisfy our requirement. As you are chosen, please apply passport as soon as possible.

2. About application requirements

Who is eligible to apply?

For more details on requirement, please click here.

2. About application requirements

To what extent are Japanese language and English language ability required?

Japanese language ability (Level of N3 or higher on the JLPT as a guide) or sufficient English language ability will be indispensable for fully engaging in the program.
Please check the application requirements here.

2. About application requirements

I'm a foreign student who goes to university in Japan. Am I eligible to apply?

Unfortunately, foreign students in Japan are not eligible to apply.

3. About after application

I would like to modify my application form.

In case of modification of Name, Nationality, Age, and Language skill, please inform our office by email. For other information, you don't need to inform currently. Please wait until we contact you once we need concerning screening process.

3. About after application

When should I send my recommendation letter or CV ?

You don‘t need to send any application documents when you apply. We will inform you if your documents will be required in accordance with our screening process.

3. About after application

When will I know the result?

The final selection result will be fixed by the end of August at the latest. We will also inform you if you are not passed the selection at each screening stage by e-mail. Please wait for the contact from us.

3. About after application

What is the procedure after applying and how will the host company be determined?

We conduct a document-based review, primary interview (in your local language, English or Japanese), and a final interview (in Japanese or English). Interview is conducted twice at most. Some candidates are chosen among the finalists and recommended who might best match with the company. We notify the Host company and the intern of the matching result. After gaining consensus of both sides, Internship officially set up. For details, please check the “Internship Process”.

4. Other inquiries

Is it possible to be an employee of the host company after finishing the internship?

This program is aimed to provide internship opportunity, not for job recruitment, however, some interns have been employed by their host companies after their internship in the past.

4. Other inquiries

Can I trip abroad or go on overseas business trip during my stay in Japan?

You are not allowed to go out of Japan during internship in any case. Once you have departed from Japan, your visa shall be invalid.

4. Other inquiries

Is the application fee required ?

No. There is no application fee. If you don‘t hold passport as of now or need to reissue before coming to Japan, Application fee will be covered out of your pocket.

4. Other inquiries

What kind of companies host internships?

Host companies that participate in this program are small to medium-sized enterprises throughout Japan, and their industrial types and the company locations are wide-ranging. We are going to start sign-up process for host companies as intern screening process goes by, so if you are selected as an intern, we will introduce you to host companies that suit your skills and abilities. Please check here for the case studies from the past internships.

Can I choose the period of my internship?

JIP office will designate internship period. There are 5 possible schedules for the internship:
A : Entering Japan on Sun, Sep 1 & departing Tue, Nov 12
B : Entering Japan on Mon, Sep 9 & departing Tue, Nov 19
C : Entering Japan on Tue, Sep 17 & departing Tue, Nov 26
D : Entering Japan on Mon, Sep 30 & departing Tue, Dec 10
E : Entering Japan on Mon, Oct 7 & departing Tue, Dec 17

INQUIRY / お問合わせ

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In the course of conducting the Japan Internship Program (hereinafter referred to as "the Program") for the FY 2019 Technical Cooperation & Emerging Market Development Program, as commissioned by the Ministry of Economy, Trade and Industry (METI) of Japan, Pasona Inc. (hereinafter referred to as "Pasona"), will handle all personal information provided as outlined below.

1. Purpose of use
All personal information provided will be used for the purposes of receiving, replying, and managing inquiries, applications, and comments, providing documents, conducting information briefing sessions for this Program, implementing internships as part of this Program, creating statistical data, and so on. In addition, photographic and video images and audio recordings etc. will be used for publicity announcements, reporting on outcomes for this Program, etc.

2. Third-party provision
All personal information provided may be provided to third parties, as described below.
(Item 3 below concerns provision of personal information about interns and Item 4 concerns provision of personal information about host company intern officers or personnel at other organizations hosting interns.)

(1) Purpose of provision: Reporting on this Program
Provided by: Ministry of Economy, Trade and Industry (METI)
Items offered: All application information / Activity information / Daily reports / Other matters for reporting
(2)Purpose of provision: To manage safety in the course of implementing this Program
Provided by: Japanese diplomatic stations abroad / National immigration bureaus / National embassies in Japan
Items provided: All application information / Activity information / Daily reports / Other matters for reporting
(3) Purpose of provision: Preparing for hosting of interns in this Program, managing affairs after hosting, workplace experience after hosting
Provided by: Internship host companies and other organizations
Items provided: All entry information for hosted interns / Activity information / Daily reports / Other matters for reporting

3. Shared use of personal information
All personal information provided is subject to shared use with the Japan External Trade Organization (JETRO), an independent administrative corporation that also jointly implements this Program.

・ Scope of parties for shared use
Japan External Trade Organization (JETRO)

・ Items of personal information for shared use
<Internship applicants> Name, email address, telephone number, nationality, location/country name, student enrolment status/employment status, Japanese/English language ability, passport number
<Person in charge of internship of host company> Name, email address, place of employment, address of place of employment, work phone number

・ Purpose of use by parties sharing use
All personal information provided will be used for the purposes of receiving, replying, and managing inquiries, applications, and comments, providing documents, conducting information sessions for this Program, and implementing internships as part of this Program. In addition, photographic and video images and audio recordings etc. will be used for publicity announcements, reporting on outcomes for this Program, etc.

・ Name of party responsible for management of personal information for shared use
Pasona Inc.

4. Outsourcing
We may outsource some handling of personal information within the scope of the purpose of use. In our selection of outsourcing providers, Pasona will maintain strict judgment and will confirm that the specified standards of Pasona have been achieved before commissioning such services.

5. Voluntary provision of personal information
Personal information is provided on a voluntary basis and may not be forcibly requested in any way. However, please note that if a user cannot provide personal information, that user will not be permitted to use the services described in the purpose of use.

6. Use of cookies
On this website, we may use cookies to expand the scope of the information and services we provide and to facilitate their convenient use. We do not use cookies to obtain information that might allow us to identify individuals, except in cases where the individual has given consent in advance.

7. Disclosure, amendment, and deletion of personal information
With respect to the notification, disclosure, amendment of content, addition, suspension or cancellation of use, or suspension of provision of personal information to third parties (below referred to as "disclosure, etc.") based on the Personal Information Protection Act, we will handle all such requests through the point of contact listed below. When requesting disclosure, etc., you will need to confirm your identity and the content of your request, so please fill out and then submit the necessary documents as specified by Pasona.

8. Point of contact for personal information & privacy
Please submit the documents to this program office (within Pasona Inc.).
Japan Internship Program Office
(within the Pasona Inc., Governmental Business Division)
2-6-2 Otemachi Chiyoda-ku, Tokyo (Japan 100-8228)
E-MAIL: jip@pasona.co.jp

9. Privacy manager
Managing Executive Officer, Pasona Inc.
E-MAIL: privacy@pasona.co.jp

10. Privacy policy
Pasona Inc.
https://www.pasona.co.jp/utility/privacy.html