FOREIGN NATIONALS [INTERNS]FOREIGN NATIONALS [INTERNS]

Application Overview

Application for this year has closed
Eligibility Highly-skilled foreign professionals who are currently living other than Japan and will visit to Japan only for this program (OECD/DAC-listed countries except China)
*FY2016 to 2018 participants in this program are not eligible to apply.
Recruitment numbers 200interns
Application period From 25th April ,2019 to 23:59 on 14th June , 2019
Intern destination Private-sector companies, industry associations, and non-profit corporations in Japan (Excluding local governments). Host companies are determined after matching by the Program Office and subsequently approved by the Screening Committee.
Internship period
(To be arranged)
A: Entering Japan on Sun, September 1 &
departing on Tue, November 12
B: Entering Japan on Mon, September 9 &
departing on Tue, November 19
C: Entering Japan on Tue, September 17 &
departing on Tue, November 26
D: Entering Japan on Mon, September 30 &
departing on Tue, December 10
E: Entering Japan on Mon, October 7 &
departing on Tue, December 17
*Intern should follow the schedule appointed by the Program office.
Application requirements

Persons who satisfy all the following requirements are eligible to apply.

  • □Agreeing with the purpose of this program and willing to cooperate with Japanese businesses for promoting internationalization and overseas business development, and building networks with overseas universities etc.
  • □Holding citizenship of an eligible country or region.
  • □Proficiency in Japanese language (JLPT level N3 or higher) or proficiency in English.
  • □Applicants should be at least 20 years of age and not older than 40 as of June 14, 2019.
  • □Applicants must be able to submit a school or university enrolment or graduation certificate and a letter of recommendation from the (enrolled/graduated) university or company etc.
  • □Able to undertake required training and full-time internship at the host company.
  • □Satisfying with any other individual conditions required by each company.
  • □Person who previously participated in this program of FY2016 through FY2018 can not apply this year.
Application & selection method
  • □Registration is acceptable on an online basis by using registration form on the Program Office website.
  • □Selection is conducted through document screening, first interview (native language/English/Japanese), and secondary interview (Japanese/English).
  • □During the selection process, various documents (qualification from university, language skills, passport copy etc.), letters of recommendation, photographs, required documents for the visa, etc. are required to submit individually.
Main support for interns
  • 1 Allowance: 4,000 yen per day for living expenses. This amount will be paid for the entire duration of the internship
  • 2 Round-trip economy class air ticket, travel insurance.
  • 3 Internship insurance
  • 4 Transportation and accommodation expenses associated with training program.
Main responsibilities of interns
  • □Formulating an internship plan (roles/goals, etc. of an intern) discussing with the Internship manager
  • □Participating in pre-training, follow-up training, and wrap-up presentation.
  • □Engaging in full-time internship during the designated period.
  • □Taking responsibility for their own safety and health thoroughly. Securing emergency related information network in Japan. Contact with the Program Office and the host company regularly, continually reporting or consulting with them in case of injury or mental disease etc.
  • □Being obliged to handle some tasks requested from the program office (document, notification, and report) not only during internship period but also before and after the internship.
  • □Appropriate behavior required as a recipient of public funds from Japanese government.

※This program offers work experience, not actual employment. It aims to provide interns with workplace skills and know-how.
Please note it is not a substitute for casual or part-time employment etc.

Internship Process

  • step1 Recruitment & Matching
  • step2 Determining Acceptance & Procedures
  • step3 Running Internships

step1 Recruitment & Matching

1. Recruitment / Information sessions1

Recruitment / information sessions

  • Intern recruitment will be performed overseas, targeting graduates from developing countries (OECD/DAC-listed countries except China).
  • Information sessions will be held in 6 countries (Vietnam, Indonesia, Thailand, Malaysia, India and Myanmar). Please note that even non-participants in information sessions can apply for internships.
  • Recruitment information sessions for host companies will be held throughout Japan.
2. Application / selection2

Application / selection

  • Application is acceptable on an online basis by using registration form on the Program Office website.
  • Screening process will be conducted based on information contained in the application form aptitude and experience/ability as an intern, understanding of the program purpose, and any conditions or requests for the host company.
  • Selection will be conducted through document screening, primary interview (native language/English/Japanese), and secondary interview (Japanese/English).
  • Various certification documents regarding University qualifications or language skills, etc.), letters of recommendation, photographs, required documents for the visa, etc. are required to submit individually.
3. Matching3

Matching

Matching

  • In accordance with registration information and the results of interviews, the Program Office will set up ideal matching, prioritizing combinations that are expected to achieve the purpose of this program.
  • The Program Office will notify host companies and intern applicants of the results of matching. After mutual agreement has reached, matching will be accepted.
  • After matching is established, cancellation can not be made at the convenience of the company or intern.

Matching

4. the Screening Committee4

Notification of Screening Committee results

  • The Screening Committee approves the matching.
5. Notification of results5

Finalization of contract

  • After the approval by the Screening Committee, letter of notification of acceptance will be sent both to the intern and to the host company. Based on this notification, the host company will start preparing to accept the intern, and interns will start preparing for travel to Japan and participating in the internship.
6. Finalization of contract6

Submission of internship plan

  • With respect to intern acceptance and internships, a contract among the Program Office, host company, and interns will be finalized, which will define the rules and obligations of intern acceptance.

step2 Determining Acceptance & Procedures

step2 Determining Acceptance & Procedures

1. Submission of internship plan
《 Jul. - Sep. 》
1

Submission of internship plan
《 Jul. - Sep. 》

  • The host company contacts the intern, and after consulting and coordinating regarding the mission, goal, and plan etc. of the internship, the host company reports online to the Program Office about the internship plan.
  • Daily internship hours should be determined within the normal range of working days and hours of the host company.-they are to be determined individually through the consultation of three parties-intern, host company, and program office.
2. Approval of internship plan2

Approval of internship plan

  • The Program Office confirms that the contents and the goals to be achieved under the internship plan adequately reflect the intent of the program, and that the mission and commitment of person in charge of the host company’s intern officers are very clear, and that acceptance of interns is recognized as an important matter.
3.Procedures3

Procedures

Procedures

  • The Program Office will make support for the following travel and hosting arrangements for interns.
    1. 1.Arrangements for round-trip ticket (economy class) to Japan
    2. 2.Acquiring visa
    3. 3.Travel insurance for travel to Japan (social welfare insurance does not apply)
    4. 4.Cashless medical support
    5. 5.Internship insurance
  • The host company will make support for the living arrangements of interns (such as accommodation arrangements and work commuting arrangements), as well as arranging a workplace environment for interns, providing PC and Internet connection for interns, as well as desk, chair, office supplies, etc.

Internship insurance

4. Intern hosting & travel to Japan4

Intern hosting & travel to Japan

Intern hosting & travel to Japan

  • Acceptance of interns is divided among the following 5 groups and periods. Groups and acceptance periods are expected to be determined together with the acceptance decision.

      1. A: Entering Japan on Sun, September 1 & departing on Tue, November 12
      2. B: Entering Japan on Mon, September 9 & departing on Tue, November 19
      3. C: Entering Japan on Tue, September 17 & departing on Tue, November 26
      4. D: Entering Japan on Mon, September 30 & departing on Tue, December 10
      5. E: Entering Japan on Mon, October 7 & departing on Tue, December 17

Intern hosting & travel to Japan

step3 Running Internships

step3 Running Internships

1. Pre-training
  • A: Sep 2 - 4
  • B: Sep 10 - 12
  • C: Sep 18 - 20
  • D: Oct 1 - 3
  • E: Oct 8 -10
1

Pre-training
A: Sep 2 - 4
B: Sep 10 - 12
C: Sep 18 - 20
D: Oct 1 - 3
E: Oct 8 -10

  • The Program Office will conduct Pre-training for interns* in Tokyo. Training will be conducted mainly in Japanese and English.
  • The Program Office will give interns advance notification of content to be presented to the host company during Pre-training. Please prepare this before attending training on the day.
Time Details Targets
Day 1 of Pre-training ・Creation of innovation
・Implementation of PDCA
・Intercultural (Japanese) communication, etc.
Interns
Day 2–3 of Pre- training ・Pre-training with host company
・cross-cultural communication
・Presentations
・Discussion and review of planning for internship mission, etc.
Person in charge of host company & interns (together)
*Pre-training for host companies will be conducted two days in a separate course.
2.Internship
《 After the Pre-training 》
2

Internship
《 After the Pre-training 》

2.Internship

  • Soon after the internship starts, the host company will conduct an orientation for the intern at the workplace. Internships should start from a solid understanding of this explanation of workplace rules and precautions, in order to ensure smooth implementation of the internship. The intern and personnel in related departments should review the internship plan to ensure full understanding before starting.
  • Host companies and interns will create daily reports and submit these to the Program Office. Based on the content of reports, the Program Office may visit host companies as as necessary to check progress and understand the situation.
  • When traveling 100 km or more with an overnight stay, interns must submit a long-distance travel application to the Program Office at least 5 business days prior to traveling, to ensure that the intern’s location can always be confirmed.

    2.Internship

3.Follow-up training 《 Oct.-Nov. 》3

Follow-up training
《 Oct.-Nov. 》

Presentation of results

  • During the internship period, follow-up training sessions will be conducted for person in charge of the host company and interns in each region. These are opportunities to share challenges and success stories about internship, teach each other ways to overcome cross-cultural conflict, and exchange views with other interns and host companies.

Presentation of results

4. Wrap up presentation
  • A: Nov 11
  • B: Nov 18
  • C: Nov 25
  • D: Dec 9
  • E: Dec 16
4

Wrap up presentation
A: Nov 11
B: Nov 18
C: Nov 25
D: Dec 9
E: Dec 16

  • After completion of internships, wrap up presentation will be held. Person in charge of the host company and interns will jointly deliver presentations regarding results and achievement of the program’s mission at each host company.
5. Return to home country / Completion
  • A: Nov 12
  • B: Nov 19
  • C: Nov 26
  • D: Dec 10
  • E: Dec 17
5

5. Return to home country / Completion
A: Nov 12
B: Nov 19
C: Nov 26
D: Dec 10
E: Dec 17

  • Interns and host companies are obliged to submit various reports: daily report, evaluation report, payment settlement documents to the Program Office. The Program office makes arrangements for the intern’s returning home. Training support to the host company are paid after the Program office can confirm that the intern has arrived at their home country.

Important Points to Confirm

With regard to application signup, please confirm and agree with the following important points before signing your application.

  • 1. Even after applying for registration, matching with a company will not necessarily be guaranteed.
  • 2. Absolutely no inquiries will be answered in regard to the selection status or reasons for the decision.
  • 3. Even after approval by the Screening Committee and matching has been established, acceptance may be cancelled due to unavoidable circumstances (visa, natural disasters, etc.).
  • 4. After approval by the Screening Committee and matching is established after mutual agreement, cancellation may not be made at the convenience of the company or intern.
  • 5. After starting the internship, temporary return or interruption of activities on company’s /intern’s own conveniences may not be accepted.
  • 6. Internship may not be able to be fully completed in the desired acceptance period due to contingent factors related to visa.
  • 7. Since the internship is supported by public fund, the program’s results achieved through hosting of interns will be made public via official websites and similar media. For the FY2019 fiscal year, an overview of each intern's name, country of origin, and overview of internship at the host company will be disclosed, as well as information from interviews.