FOREIGN NATIONALS [INTERNS]FOREIGN NATIONALS [INTERNS]

Application Overview

Eligibility Young foreign nationals of developing countries (OECD/DAC-listed countries)
*2016 participants in this Program are not eligible to participate.
Recruitment numbers 120 interns (around 40 will be international students in Japan)
Application period From early-May to June 30, 2017
Intern destination Private-sector companies, industry associations, and non-profit corporations in Japan. Host companies are determined after matching by the Program Office and subsequent approval by the Screening Committee.
Internship period
(To be arranged)
International students in Japan:
A: Around 3 months from August to Wednesday, December 20
Overseas foreign nationals:
B: Entering Japan on Monday, September 11 &
departing Wednesday, November 22
C: Entering Japan on Monday, September 25 &
departing Thursday December 7
D: Entering Japan on Sunday, October 8 &
departing Thursday, December 21
Application requirements

Applicants satisfying all the following requirements are eligible.

  • □Agreeing with the spirit of this program, and through the internship promoting internationalization of Japanese companies, developing the overseas business of Japanese companies, and working together to construct networks with overseas universities etc.
  • □Holding citizenship of an eligible country or region.
  • □Proficiency in Japanese language (JLPT level N3 or higher) or proficiency in English.
  • □As a rule, applicants should be at least 20 years of age and no older than 40 as at June 30, 2017.
  • □Applicants must able to submit a school or university enrolment or graduation certificate as well as a letter of recommendation from an affiliated university or institution etc.
  • □Able to undertake both the internship and Pre-Training full-time at the host company. (International students must also able to balance these against their studies)
  • □Other requirements meeting any individual conditions stipulated by the host company.
  • □Applicant must not have participated in this Program in 2016.
Application & selection method
  • □Registration is accepted online via the registration form on the Program Office website.
  • □Selection is conducted through document screening, primary interview (native language/English/Japanese), and secondary interview (Japanese/English).
  • □As part of the selection process, various certificates (university qualifications, language skills, etc.), letters of recommendation, photographs, documents required for the visa, etc. are to be submitted individually.
Main support for interns
  • 1 Allowance: 4,000 yen per day for living expenses. This amount is payable per day for the entire duration of the internship (except for international students living in Japan, who will be paid for active days only)
  • 2 Round-trip economy class air ticket, travel insurance (international students in Japan not eligible)
  • 3 Internship insurance
  • 4 Transportation and accommodation expenses including training program fee when participating in training
Main responsibilities of interns
  • □Formulating an internship plan (roles/goals, etc. of an intern) in consultation with the Internship manager
  • □Participating in group training, follow-up training, and wrap up presentation
  • □Undertaking the internship full-time during the internship period(international students living in Japan must ensure this is balanced with academic work)
  • □Undertaking management of their own safety and health as thoroughly as possible, including gathering emergency information for Japan, as well as communication, reporting, and consultation with the Program Office and the host company
  • □Submitting a variety of documents, notifications, reports, evaluation reports, etc. before coming to Japan, as well as during and after the internship period
  • □Appropriate Behavior demonstrating awareness as a beneficiary of public funds received from the Japanese government

※This program offers work experience, not actual employment. It aims to provide interns with workplace skills and know-how.
Please note it is not a substitute for casual or part-time employment etc.

Internship Process

  • step1 Recruitment & Matching
  • step2 Determining Acceptance & Procedures
  • step3 Running Internships

step1 Recruitment & Matching

1. Recruitment / Briefing sessions1

Recruitment / information sessions

  • Intern recruitment will be performed both overseas and in Japan, targeting graduates from developing countries (OECD/DAC-listed countries).
  • Intern recruitment briefing sessions will be held in 7 countries (Vietnam, Indonesia, Thailand, Malaysia, India, China, and Japan). Please note that even non-participants in briefing sessions can apply for internships.
    • インターン応募
  • Recruitment briefing sessions for host companies will be held throughout Japan.
2. Application / selection2

Application / selection

  • Registration is accepted online via the registration form on the Program Office website.
    • インターン応募
  • Based on the application content, aptitude and experience/ability as an intern, understanding of the program intent, and any hopes and conditions in regard to the host company will be confirmed.
  • Selection is conducted through document screening, primary interview (native language/English/Japanese), and secondary interview (Japanese/English).
  • The various certificates (university qualifications, language skills, etc.), letters of recommendation, photographs, documents required for the visa, etc. are to be submitted individually at time of interview.
3. Matching3

Matching

Matching

  • Based on registration information such as experience/ability of intern applicants, and hopes and conditions for acceptance of interns as well as implementation systems at host companies, the Program Office will perform selection and matching, prioritizing combinations that are expected to satisfy the intent of this program.
  • The Program Office will notify host companies and intern applicants of the results of matching. After mutual agreement is reached, matching is successful.

Matching

4. the Screening Committee4

Notification of Screening Committee results

  • Suitability of acceptance for matched interns will be verified by the Screening Committee.
5. Notification of results5

Finalization of contract

  • After approval by the Screening Committee, notification of the acceptance decision will be sent both to the intern and the host company. Based on this notification, the host company will start preparing to accept the intern, and interns will start preparing for travel to Japan and participating in the internship.
6. Finalization of contract6

Submission of internship plan

  • With respect to intern acceptance and internships, a contract among the Program Office, host company, and interns will be finalized, which will define the rules and obligations of intern acceptance.

step2 Determining Acceptance & Procedures

step2 Determining Acceptance & Procedures

1. Submission of internship plan
《 Aug. - Sep. 》
1

Submission of internship plan
《 Aug. - Sep. 》

  • The host company contacts the intern, and after consulting and coordinating regarding the mission, goal, and plan etc. of the internship, the host company reports online to the Program Office about the internship plan.
  • Internship time spent daily by each intern is to be determined individually through consultation between three parties—intern, host company, and Program Office—within the normal range of working days and working hours of the host company.
2. Approval of internship plan2

Approval of internship plan

  • The Program Office confirms that the content and achievable results of the internship plan adequately reflect the intent of the program, and that the mission and commitment of the host company’s internship manager are very clear, and that acceptance of interns is recognized as an important matter.
  • If the content described in the internship plan is not consistent with the spirit of this program, such that its suitability is not recognized, acceptance of the intern may be canceled.
3.Procedures3

Procedures

Procedures

  • The Program Office will offer support for the following travel and hosting arrangements for interns.
    1. 1.① Arrangements for round-trip ticket (economy class) to Japan
    2. 2.Acquiring visa
    3. 3.Travel insurance for travel to Japan (social welfare insurance does not apply)
    4. 4.Cashless medical support
    5. 5.Internship insurance
    6. *International students in Japan are not eligible for items 1–4 above.
  • The host company will offer support for the living arrangements of interns (such as accommodation arrangements and work commuting arrangements), as well as arranging a workplace environment for interns, including PC and Internet connection for interns, as well as desk, chair, office supplies, etc.

Internship insurance

4. Intern hosting & travel to Japan4

Intern hosting & travel to Japan

Intern hosting & travel to Japan

  • Acceptance of interns is divided among the following four groups and periods. Groups and acceptance periods are expected to be determined together with the acceptance decision.

    1. International students in Japan:
    2. A: Around 3 months from August to Wednesday, December 20
    3. Overseas foreign nationals:
    4. B: Entering Japan on Monday, September 11 & departing Wednesday, November 22
    5. C: Entering Japan on Monday, September 25 & departing Thursday December 7
    6. D: Entering Japan on Sunday, October 8 & departing Thursday, December 21

Intern hosting & travel to Japan

step3 Running Internships

step3 Running Internships

1. Group training
  • A: August 26–29
  • B: September 12–15
  • C: September 26–29
  • D: October 9–12
1

Group training
A: August 26–29
B: September 12–15
C: September 26–29
D: October 9–12

  • The Program Office will conduct group training for interns* in suburban Tokyo. Training will be conducted mainly in Japanese and English.
  • The Program Office will give interns advance notification of content to be presented to the host company during group training. Please prepare this before attending training on the day.
Time Details Targets
Days 1–2 of Pre-training ・Creation of innovation
・Implementation of PDCA
・Intercultural (Japanese) communication, etc.
Interns
Days 3–4 of Pre- training ・Pre-training with host company
・Intercultural debate
・Presentations
・Discussion and review of planning for internship mission, etc.
Host company internship manager & interns (together)
*Pre-training for host companies will be conducted over two days in a separate course.
2.Internship
(after completion of group training)
2

Internship
(after completion of group training)

2.Internship

  • Immediately after the internship starts, the host company will conduct an orientation for the intern at the workplace. Internships should start from a solid understanding of this explanation of workplace rules and precautions, in order to ensure smooth implementation of the internship. The intern and personnel in related departments should review the internship plan to ensure full understanding before starting.
  • Host companies and interns will create daily reports and submit these to the Program Office. Based on the content of reports, the Program Office may visit host companies as needed to gauge progress and understand the situation.
  • When traveling 100 km or more with an overnight stay, interns must submit a long-distance travel application to the Program Office at least 5 business days prior to traveling, to ensure that the intern’s location can always be confirmed.

    2.Internship

3.Follow-up training 《 Oct.-Nov. 》3

Follow-up training
《 Oct.-Nov. 》

Presentation of results

  • During the internship period, follow-up training sessions will be conducted for interns and host company internship manager in each region. These are opportunities to share challenges and success stories about internship, teach each other ways to overcome intercultural conflict, and exchange views with other interns and host companies.

Presentation of results

4.Wrap up presentation of results
  • B: November 21
  • C: December 6
  • D: December 20
  • *A participants will join one of these
4

Return to home country / completion
B: November 21
C: December 6
D: December 20
*A participants will join one of these

  • After completion of internships, wrap up presentation will be held. Interns and internship manager of host company will deliver joint presentations regarding results and achievement of the program’s mission at each host company.
5.Return to home country / completion
  • B: November 22
  • C: December 7
  • D: December 21
5

Return to home country / completion
B: November 22
C: December 7
D: December 21

  • Various reports, evaluation reports, payment settlement documents, etc. are submitted to the Program Office by host companies and interns, and the Program Office makes arrangements for the intern’s return home. The Program Office also pays training expenses covers to the host company.

Important Points to Confirm

With regard to application signup, please confirm and agree with the following important points before signing your application.

  • 1. Even after applying for registration, matching with a company will not necessarily be successful.
  • 2. Absolutely no inquiries will be answered in regard to the selection, interview, or matching process, including results of examination by the Screening Committee, the selection process, or selection results.
  • 3. Even if an applicant been registered as an intern after successful matching and approval by the Screening Committee, if the applicant is found to significantly lack suitability as an intern under this program (for example, failing to recognize the importance of consultation and coordination with the host company or failing to cooperate in formulating an internship plan), or if the mission, contents, goals, etc. outlined in the internship plan are not consistent with the spirit of this program, the applicant’s acceptance as an intern is likely to be canceled.
  • 4. Even if an applicant been registered as an intern after successful matching and approval by the Screening Committee, if the applicant is unable to acquire the necessary visa and permissions from the relevant ministries and agencies, the applicant’s acceptance as an intern is likely to be canceled.
  • 5. The internship may be subject to premature termination, based on the terms of the 3-parties concluded among the Program Office, host company, and intern.
  • 6. Uncertainties in regard to the visa may cause applicants to be unable to finish the desired internship period in full.
  • 7. Since the internship is supported at public expense, the program’s results achieved through hosting of interns will be made public via official websites and similar media. For the 2017 fiscal year, an overview of each intern's name, country of origin, and details of internship at the host company will be disclosed, as well as information from interviews.