COMPANY[Host Companies]COMPANY[Host Companies]

Application Overview

Application for this year has closed
Eligibility Registerd in Japan
Private companies, industry associations, non-profit corporations, etc.Having a principal office in Japan.(Municipalities are not eligible to apply)
Number of host companies Maximum 200 companies
Quota One intern per company
(in some case a company can host up to two interns)
Application period From 15th April, 2019 to 23:59 on 30th June. 2019
Eligible interns Highly-skilled foreign professionals having a nationality of developing countries  (OECD/DAC-listed countries except China)200 interns
Hosting period
(To be arranged)
A: Entering Japan on Sun, September 1 & departing on Tue, November 12
B: Entering Japan on Mon, September 9 & departing on Tue, November 19
C: Entering Japan on Tue, September 17 & departing on Tue, November 26
D: Entering Japan on Mon, September 30 & departing on Tue, December 10
E: Entering Japan on Mon, October 7 & departing on Tue, December 17
Essential requirements for host companies

Companies meeting all the following requirements are eligible.

  • □Agreeing with the purpose of this program, promoting the hiring of foreign nationals by taking on internships, having interest in expanding and developing new overseas business, and being able to work in harmony with interns for this specific mission.
  • □Having a principal office in Japan. Private companies, industry associations, non-profit corporations, etc.
  • □Being able to provide practical work experience relating to the host company’s business
  • □Being able to provide full of sufficient preparedness necessary to accept intern as a host company.
  • □Being able to cooperate in supporting or helping In their for daily-life in Japan through the internship.
Application & selection method
  • □Registration is accepted via online from the company registration form of the Program Office website. Host company and interns will be determined by the Screening Committee’s approval after matching with intern applicants at the Program Office.
  • □The Program Office and Pasona Group overseas subsidiaries will conduct matching of internship applicants after recruitment and selection.
Main support for host companies
  • □Subsidy for intern’s activities : 2,000 yen/day
  • □Group trainings for host company’s person in charge
Main responsibilities of host companies
  • □Determining the outline and policies of the internship executed by the company
  • □Setting up rules and environment for accepting interns; emergency contact, and assigning a responsible supervisor as well as personnel providing work guidance and support for living arrangements.
  • □Formulating an internship plan (roles/goals, etc. of Internship manager & intern) in consultation with the intern
  • □Participating in e-learning, group training, follow-up training, Wrap up presentation
  • □Offering orientation for interns at the start of the internship (workplace rules, emergency contact, etc.)
  • □Providing a workplace environment for interns, including arranging PC and Internet connection for interns, as well as any items or fixtures needed to carry out the internship such as desks, chairs, office supplies, etc.
  • □Arranging living environments for interns including accommodation and commuting method which is best access to the workplace
  • □Managing progress of the internship, providing guidance to interns, and conducting regular reporting, communication, and consultation with the Program Office.
  • □Responsible for taking care of the intern’s health and safety, in case of poor physical health, escorting intern to hospital, etc.
  • □Submitting daily reports, evaluation reports, surveys, and other documents requiring submission to the Program Office by the prescribed deadlines.

※This program offers work experience, not actual employment. It aims to provide interns with workplace skills and know-how.
Please note it is not a substitute for casual or part-time employment etc.

※Please do not take the intern overseas on business trip during the internship period.

Internship Process

  • step1 Recruitment & Matching
  • step2 Determining Acceptance & Procedures
  • step3 Running Internships

step1 Recruitment & Matching

1. Recruitment / Information sessions
《 Apr.-Jun. 》
1

Recruitment / information sessions
《 Apr.-Jun. 》

  • Recruitment information sessions for host companies will be held throughout Japan.
  • Information sessions about intern recruitment will be held overseas.
2. Application / selection
《 Mid Apr.-Jun. 》
2

Application / selection
《 May-Jun. 》

  • Registration is accepted online via the host company registration form on the Program Office website. Host companies are permitted to register even if they do not participate in an information session.
  • Based on registration content, the Program Office will conduct interviews by phone or face-to-face and confirm suitability, implementation structure, understanding of the program’s intent, any preferences in regard to intake of interns, and the details of internship, and will determine whether or not the company may register as a host company to participate in this Program.
3. Matching
《 Jul.-Aug. 》
3

Matching
《 Jul.-Aug. 》

Matching

  • After approval by the Screening Committee, the Program Office will match interns with host companies, prioritizing combinations that have the potentials to satisfy the intent of this program.
  • The Program Office will notify host companies and intern applicants of the results of matching. After mutual agreement is reached, matching is successful.
  • After matching is established, cancellation can not be made at the convenience of the company or intern.

マッチングのイメージ

4. the Screening Committee4

the Screening Committee

  • Matching was approved by the Screening Committee.
5. Notification of results5

Notification of results

  • After approval by the Screening Committee, notification of the acceptance decision will be sent both to the intern and the host company. Based on this notification, the host company will start preparing to accept the intern, and interns will start preparing for travel to Japan and participating in the internship.
6. Finalization of contract6

Finalization of contract

  • With respect to intern acceptance and internships, a contract among the Program Office, host company, and interns will be finalized, which will define the rules and obligations of intern acceptance.

step2 Determining Acceptance & Procedures

step2 Determining Acceptance & Procedures

1. Submission of internship plan
《 Jul.-Sep. 》
1

Submission of internship plan
《 Jul.-Sep. 》

  • The host company contacts the intern, and after consulting and coordinating regarding the mission, goal, and plan etc. of the internship, the host company reports online to the Program Office about the internship plan.
  • Internship time spent daily by each intern is to be determined individually through consultation between three parties—intern, host company, and Program Office—within the normal range of working days and working hours of the host company.
2. Approval of internship plan2

Approval of internship plan

  • The Program Office confirms that the content and achievable results of the internship plan adequately reflect the intent of the program, and that the mission and commitment of the host company’s intern officers are very clear, and that acceptance of interns is recognized as an important matter.
3. Procedures3

Procedures

Procedures

  • The Program Office will offer support for the following travel and hosting arrangements for interns.
    1. 1.Arrangements for round-trip ticket (economy class) to Japan
    2. 2.Acquiring visa
    3. 3.Travel insurance for travel to Japan (social welfare insurance does not apply)
    4. 4.Cashless medical support
    5. 5.Internship insurance
  • The host company will offer support for the living arrangements of interns (such as accommodation arrangements and work commuting arrangements), as well as arranging a workplace environment for interns, including PC and Internet connection for interns, as well as desk, chair, office supplies, etc.

Procedures

4. Intern hosting & travel to Japan4

Intern hosting & travel to Japan

Intern hosting & travel to Japan

  • Acceptance of interns is divided among the following 5 groups and periods. Groups and acceptance periods are expected to be determined together with the acceptance decision.
    1. A: Entering Japan on Sun, September 1 & departing on Tue, November 12
    2. B: Entering Japan on Mon, September 9 & departing on Tue, November 19
    3. C: Entering Japan on Tue, September 17 & departing on Tue, November 26
    4. D: Entering Japan on Mon, September 30 & departing on Tue, December 10
    5. E: Entering Japan on Mon, October 7 & departing on Tue, December 17

Intern hosting & travel to Japan

step3 Running Internships

step3 Running Internships

1. Pre-training
  • A: Sep 3 - 4
  • B: Sep 11 - 12
  • C: Sep 19 - 20
  • D: Oct 2 - 3
  • E: Oct 9 -10
1

Pre-training
A: Sep 3 - 4
B: Sep 11 - 12
C: Sep 19 - 20
D: Oct 2 - 3
E: Oct 9 -10

  • The Program Office will conduct group training for intern officers in the Tokyo metropolitan area.
Implementation
period
Details Targets
Pre-training
(2 days)
  • ●Introduction to interns
  • ●Mindset for working with foreigners
  • ●cross-cultural communication
  • ●Discussion and review of planning, etc. of the internship mission.
Host company intern officers & interns (together)
*Pre-training for interns will be held for 3 days.
2. Internship
(after completion of
Pre-training)
2

Internship
(after completion of Pre-training)

Internship

  • Immediately after the internship starts, the host company will conduct an orientation for the intern at the workplace. Internships should start from a solid understanding of this explanation of workplace rules and precautions, in order to ensure smooth implementation of the internship. The intern and personnel in related departments should review the internship plan to ensure full understanding before starting.
  • Host companies and interns will create daily reports and submit these to the Program Office. Based on the content of reports, the Program Office may visit host companies as needed to gauge progress and understand the situation.

    Internship

  • When traveling 100 km or more with an overnight stay, interns must submit a long-distance travel application to the Program Office at least 5 business days prior to traveling, to ensure that the intern’s location can always be confirmed.
  • Host company will submit the various documents by the due date.
3. Follow-up training
《 Oct.-Nov. 》
3

Follow-up training
《 Oct.-Nov. 》

成果発表会のイメージ

  • During the internship period, follow-up training sessions will be conducted for interns and host company intern officers in each region. These are opportunities to share challenges and success stories about internship, teach each other ways to overcome intercultural conflict, and exchange views with other interns and host companies.
  • Host company will submit the various documents by the due date.

成果発表会のイメージ

4. Wrap up presentation
  • A: Nov 11
  • B: Nov 18
  • C: Nov 25
  • D: Dec 9
  • E: Dec 16
4

Wrap up presentation
A: Nov 11
B: Nov 18
C: Nov 25
D: Dec 9
E: Dec 16

  • After completion of internships, wrap up presentation will be held. Interns and internship manager of host company will deliver joint presentations regarding results and achievement of the program’s mission at each host company.
5. Return to home country / Completion
  • A: Nov 12
  • B: Nov 19
  • C: Nov 26
  • D: Dec 10
  • E: Dec 17
5

Return to home country / Completion
A: Nov 12
B: Nov 19
C: Nov 26
D: Dec 10
E: Dec 17

  • Various reports, evaluation reports, payment settlement documents, etc. are submitted to the Program Office by host companies and interns, and the Program Office makes arrangements for the intern’s return home. The Program Office also pays training expenses covers to the host company.

Important Points to Confirm

With regard to application signup, please confirm and agree with the following important points before signing your application.

  • 1. Even after applying for registration, matching with a company will not necessarily be guaranteed.
  • 2. Absolutely no inquiries will be answered in regard to the selection status or reasons for the decision.
  • 3. Even after approval by the Screening Committee and matching has been established, acceptance may be cancelled due to unavoidable circumstances (visa, natural disasters, etc.).
  • 4. After approval by the Screening Committee and matching is established after mutual agreement, cancellation may not be made at the convenience of the company or intern.
  • 5. After starting the internship, temporary return or interruption of activities on company’s /intern’s own conveniences may not be accepted.
  • 6. Internship may not be able to be fully completed in the desired acceptance period due to contingent factors related to visa.
  • 7. Since the internship is supported by public fund, the program’s results achieved through hosting of interns will be made public via official websites and similar media. For the FY2019 fiscal year, an overview of each intern's name, country of origin, and overview of internship at the host company will be disclosed, as well as information from interviews.