COMPANY[Host Companies]COMPANY[Host Companies]

Application Overview

Eligibility Headquartered in Japan
Private companies, industry associations, non-profit corporations, etc.
Number of host companies Maximum 120 companies
Quota As a rule, up to 2 interns hosted per company
Application period From early-May to June 30, 2017 Application was closed
Eligible interns Young foreign nationals of developing countries (OECD/DAC-listed countries)
120 interns (around 40 will be international students in Japan)
Hosting period
(To be arranged)
International students in Japan:
A: Around 3 months from August to Wednesday, December 20
Overseas foreign nationals:
B: Entering Japan on Monday, September 11 & departing Wednesday, November 22
C: Entering Japan on Monday, September 25 & departing Thursday December 7
D: Entering Japan on Sunday, October 8 & departing Thursday, December 21
Mandatory requirements for host companies

Companies meeting all the following requirements are eligible.

  • □Agreeing with the spirit of this program, promoting the hiring of foreign nationals by taking on internships, having interest in expanding and developing new overseas business, and being able to work in harmony with interns for this specific mission.
  • □Headquartered in Japan. Private companies, industry associations, non-profit corporations, etc.
  • □Able to provide practical work experience relating to the host company’s business
  • □Having a functional management and intake system in place as a host company
  • □Able to cooperate in supporting the intern in the workplace through the internship environment, assistance with accommodation, etc.
Application & selection method
  • □Registration is accepted online via the company registration form on the Program Office website. Host company and interns will be determined through the approval by the Screening Committee after matching with intern applicants at the Program Office.
  • □The Program Office and Pasona Group overseas subsidiaries will conduct matching of internship applicants after recruitment and selection.
Main support for host companies
  • □Training expense subsidy : 2,000 yen/day
  • □Preliminary training courses
Main responsibilities of host companies
  • □Determining the overview and policies of business tasks undertaken in the internship
  • □Building systems for implementation of internships and emergency response, and assigning a responsible supervisor as well as personnel providing work guidance and support for living arrangements.
  • □Formulating an internship plan (roles/goals, etc. of Internship manager & intern) in consultation with the intern
  • □Participating in e-learning, group training, follow-up training, Wrap up presentation
  • □Offering orientation for interns at the start of the internship (workplace rules, emergency responses, etc.)
  • □Providing a workplace environment for interns, including arranging PC and Internet connection for interns, as well as any items or fixtures needed to carry out the internship such as desks, chairs, office supplies, etc.
  • □Arranging living environments for interns, such as means of transportation to work and accommodation (except for international students living in Japan who can commute to work from home)
  • □Managing progress of the internship, providing guidance to interns, and conducting regular reporting, communication, and consultation with the Program Office.
  • □Working to manage the health and safety of interns at time of poor physical health, escorting intern to hospital, etc.
  • □Submitting daily reports, completion reports, surveys, and other documents requiring submission to the Program Office by the prescribed deadlines.

※This program offerRecruitment briefing sessions for host companies will be held throughout Japan. Recruitment briefing sessions for host companies will be held throughout Japan. s work experience, not actual employment. It aims to provide interns with workplace skills and know-how.
Please note it is not a substitute for casual or part-time employment etc.

Internship Process

  • step1 Recruitment & Matching
  • step2 Determining Acceptance & Procedures
  • step3 Running Internships

step1 Recruitment & Matching

1. Recruitment / Briefing sessions
《 Apr.-Jun. 》
1

Recruitment / Briefing sessions
《 Apr.-Jun. 》

  • Recruitment briefing sessions for host companies will be held throughout Japan.
  • Information sessions about intern recruitment will be held both in Japan and overseas.
2. Application / selection
《 May-Jun. 》
2

Application / selection
《 May-Jun. 》

  • Registration is accepted online via the host company registration form on the Program Office website. Host companies are permitted to register even if they do not participate in an briefing session.
  • Based on registration content, the Program Office will confirm suitability, implementation structure, understanding of the program’s intent, any preferences in regard to intake of interns, and the details of internship, and will determine whether or not the company may register as a host company to participate in this Program. The Program Office will also conduct interviews as deemed necessary.
3. Matching
《 Jul.-Aug. 》
3

Matching
《 Jul.-Aug. 》

Matching

  • Based on the registered information of host companies and the experience and preferences of interns, the Program Office will match interns with host companies, prioritizing combinations that have the potentials to satisfy the intent of this program.
  • The Program Office will notify host companies and intern applicants of the results of matching. After mutual agreement is reached, matching is successful.

マッチングのイメージ

4. the Screening Committee4

the Screening Committee

  • Suitability of acceptance for matched interns will be verified by the Screening Committee.
5. Notification of results5

Notification of results

  • After approval by the Screening Committee, notification of the acceptance decision will be sent both to the intern and the host company. Based on this notification, the host company will start preparing to accept the intern, and interns will start preparing for travel to Japan and participating in the internship.
6. Finalization of contract6

Finalization of contract

  • With respect to intern acceptance and internships, a contract among the Program Office, host company, and interns will be finalized, which will define the rules and obligations of intern acceptance.

step2 Determining Acceptance & Procedures

step2 Determining Acceptance & Procedures

1. Submission of internship plan
《 Aug.-Sep. 》
1

Submission of internship plan
《 Aug.-Sep. 》

  • The host company contacts the intern, and after consulting and coordinating regarding the mission, goal, and plan etc. of the internship, the host company reports online to the Program Office about the internship plan.
  • Internship time spent daily by each intern is to be determined individually through consultation between three parties—intern, host company, and Program Office—within the normal range of working days and working hours of the host company.
2. Approval of internship plan2

Approval of internship plan

  • The Program Office confirms that the content and achievable results of the internship plan adequately reflect the intent of the program, and that the mission and commitment of the host company’s intern officers are very clear, and that acceptance of interns is recognized as an important matter.
  • If the content described in the internship plan is not consistent with the spirit of this program, such that its suitability is not recognized, acceptance of the intern may be canceled.
3. Procedures3

Procedures

Procedures

  • The Program Office will offer support for the following travel and hosting arrangements for interns.
    1. 1.Arrangements for round-trip ticket (economy class) to Japan
    2. 2.Acquiring visa
    3. 3.Travel insurance for travel to Japan (social welfare insurance does not apply)
    4. 4.Cashless medical support
    5. 5.Internship insurance
      *International students in Japan are not eligible for items 1–4 above.
  • The host company will offer support for the living arrangements of interns (such as accommodation arrangements and work commuting arrangements), as well as arranging a workplace environment for interns, including PC and Internet connection for interns, as well as desk, chair, office supplies, etc.

Procedures

4. Intern hosting & travel to Japan4

Intern hosting & travel to Japan

Intern hosting & travel to Japan

  • Acceptance of interns is divided among the following four groups and periods. Groups and acceptance periods are expected to be determined together with the acceptance decision.
    1. International students in Japan:
    2. A: Around 3 months from August to Wednesday, December 20
    3. Overseas foreign nationals:
    4. B: Entering Japan on Monday, September 11 & departing Wednesday, November 22
    5. C: Entering Japan on Monday, September 25 & departing Thursday December 7
    6. D: Entering Japan on Sunday, October 8 & departing Thursday, December 21

Intern hosting & travel to Japan

step3 Running Internships

step3 Running Internships

1. Preliminary training
<1 month prior to
hosting intern>
1

Preliminary training
<1 month prior to hosting intern>

  • Preliminary training(1 month prior to hosting intern)
    Cross-cultural communication(e-learning)
2. Group training
  • A: August 28-29
  • B: September 14-15
  • C: September 28-29
  • D: October 11-12
2

Group training
A: August 28-29
B: September 14-15
C: September 28-29
D: October 11-12

  • The Program Office will conduct group training for intern officers in the Tokyo metropolitan area.
Implementation
period
Details Targets
Group Training
(2 days)
  • ●Introduction to interns
  • ●Mindset for working with foreigners
  • ●Intercultural debate
  • ●Discussion and review of planning, etc. of the internship mission.
Host company intern officers & interns (together)
*Group training for interns will be held for 4 days.
3. Internship
(after completion of
group training)
3

Internship
(after completion of group training)

Internship

  • Immediately after the internship starts, the host company will conduct an orientation for the intern at the workplace. Internships should start from a solid understanding of this explanation of workplace rules and precautions, in order to ensure smooth implementation of the internship. The intern and personnel in related departments should review the internship plan to ensure full understanding before starting.
  • Host companies and interns will create daily reports and submit these to the Program Office. Based on the content of reports, the Program Office may visit host companies as needed to gauge progress and understand the situation.

    Internship

  • When traveling 100 km or more with an overnight stay, interns must submit a long-distance travel application to the Program Office at least 5 business days prior to traveling, to ensure that the intern’s location can always be confirmed.
4. Follow-up training
《 Oct.-Nov. 》
4

Follow-up training
《 Oct.-Nov. 》

成果発表会のイメージ

  • During the internship period, follow-up training sessions will be conducted for interns and host company intern officers in each region. These are opportunities to share challenges and success stories about internship, teach each other ways to overcome intercultural conflict, and exchange views with other interns and host companies.

成果発表会のイメージ

5. Wrap up presentation of results
  • B: November 21
  • C: December 6
  • D: December 20
  • *A participants will join
    one of these
5

Wrap up presentation of results
B: November 21
C: December 6
D: December 20
*A participants will join one of these

  • After completion of internships, wrap up presentation will be held. Interns and internship manager of host company will deliver joint presentations regarding results and achievement of the program’s mission at each host company.
6. Return to home country / completion
  • B: November 22
  • C: December 7
  • D: December 21
6

Return to home country / completion
B: November 22
C: December 7
D: December 21

  • Various reports, evaluation reports, payment settlement documents, etc. are submitted to the Program Office by host companies and interns, and the Program Office makes arrangements for the intern’s return home. The Program Office also pays training expenses covers to the host company.

Important Points to Confirm

With regard to application signup, please confirm and agree with the following important points before signing your application.

  • 1. Even after applying for registration, matching with a company will not necessarily be successful.
  • 2. Absolutely no inquiries will be answered in regard to the selection, interview, or matching process, including results of examination by the Screening Committee, the selection process, or selection results.
  • 3. Even if an applicant been registered as an intern after successful matching and approval by the Screening Committee, if the applicant is found to significantly lack suitability as an intern under this program (for example, failing to recognize the importance of consultation and coordination with the host company or failing to cooperate in formulating an internship plan), or if the mission, contents, goals, etc. outlined in the internship plan are not consistent with the spirit of this program, the applicant’s acceptance as an intern is likely to be canceled.
  • 4. Even if an applicant been registered as an intern after successful matching and approval by the Screening Committee, if the applicant is unable to acquire the necessary visa and permissions from the relevant ministries and agencies, the applicant’s acceptance as an intern is likely to be canceled.
  • 5. The internship may be subject to premature termination, based on the terms of the 3-parties concluded among the Program Office, host company, and intern.
  • 6. Uncertainties in regard to the visa may cause applicants to be unable to finish the desired internship period in full.
  • 7. Since the internship is supported at public expense, the program’s results achieved through hosting of interns will be made public via official websites and similar media. For the FY2017., an overview of each intern's name, country of origin, and details of internship at the host company will be disclosed, as well as information from interviews.